Discover how digital transformation improved overall workflow for HRS Consultants, making life easier for both clients and staff.
About the company
Located in Meath, HRS Consultants act as an extension of a company’s human resources department. Their services range from offering email and telephone support to comprehensive administrative and HR assistance. HRS Consultants expertise in employment law helps foster a positive workplace atmosphere, simultaneously shielding a client’s business from costly legal disputes.
HRS Consultants
The Challenge/Project
One of the services HRS consultants provide is the preparation of employment contracts for clients, they found their current process involved a time-consuming routine of gathering details through multiple email exchanges, manually creating contracts using Word document templates, and then distributing these contracts via email. This method was inefficient and prone to errors. The company was interested in developing a digital solution that would improve these processes.
They introduced a user-friendly interface for their clients to input their information, which would then be used to automatically generate contracts, thereby reducing manual effort and potential for error. Additionally, this digital approach would facilitate electronic filing and tracking of contracts, improving their overall efficiency.
What did they do?
The company collaborated with their digital mentor to design a comprehensive digital solution to their current processes, the first step was the creation of a digital form that clients could easily fill out to submit employee details.
This approach simplified the data collection process and minimised the likelihood of errors. Once the details were submitted, they became accessible to the administrative team via a cloud-based system. This system enabled the team to efficiently generate contracts, review them for accuracy, and then automatically file them electronically.
How did it help?
The introduction of digital forms for the collection of data was a step change for their business, demonstrating the impact digitalisation can have on operational efficiencies.
By embracing digital solutions, HRS consultants have experienced first-hand the benefits these technologies offer.
Conclusion and future outlook
“The success of implementing digital forms and cloud systems has led to a broader realisation of the potential of digital technologies to improve our competitiveness. This has helped us identify further opportunities to integrate digital solutions into various aspects of the business. As a result of the programme, we are now more focused on leveraging digital technologies to make workflows more efficient, thereby making life easier for both the staff and clients”.